ChurchBell
The diocese management platform

One platform,
from parish to diocese.

ChurchBell Diocese gives the Bishop a single, living view over every affiliated parish, and gives the diocesan office one place to run its work. Assessment, finance, legal, correspondence, property, workforce and more, built on the same platform your churches already trust.

Talk on WhatsAppExplore the modules
Bishop's single source of truthLive parish-to-diocese rollupsOn web and mobile

The diocesan dashboard, every parish in one live view.

Why we built it

Designed with the diocese, for the diocese.

We are software engineers who grew up watching our own relatives fill church ledgers every Sunday. In 2022, ChurchBell began in a single parish. No ads, no campaigns. Every church that joined came through word of mouth.

As parishes came aboard, one question kept returning from the diocesan office: what does all of this look like together? Assessment owed and paid, finances across every church, staff nearing retirement, land and buildings, court cases with a hearing next week, and the letters and post that cross the office desk every day.

ChurchBell Diocese is the answer. It sits above the parishes your churches already run on, rolls their books up, live, into one place the Bishop can trust, and gives every officer in the diocesan office the tools for their own desk. Not a stitched-together set of one-offs. One product, one platform.

The world runs on software now, and it is only moving faster. The church and the diocese can move with it. Going digital is no longer optional, it is how a diocese stays transparent, accountable and ready for the next generation. We are here to walk that road with you, at every step of the transformation.

2022
Building since
11
Diocesan modules
1
Source of truth
The architecture

Every parish,
connected to the centre.

Each church keeps running ChurchBell exactly as it does today. Their books roll up, live, into the diocese. The Bishop sees the whole, and drills all the way down to a single receipt.

The DioceseOne live view
Step 1

Parishes run ChurchBell

Members, receipts and reports, handled by each church exactly as they are today.

Step 2

Books roll up, live

Finance and assessable income consolidate automatically. Members, property, legal and events follow each parish's own sharing choices.

Step 3

The Bishop sees the whole

One dashboard across every parish, drillable from diocese total to a single transaction.

The platform

Eleven modules.
One diocese.

Everything the diocesan office runs on, in one place. Parish data flows up live, every officer works from the same records, and every screen drills down to the smallest detail.

Module · 01

Assessment

Every rupee accounted for

Set the diocesan policy once. Each church's assessment is fixed from its own books, every payment is tracked month by month, and the letters to every church go out in a single run.

Policy-Driven Fixation

A yearly share of assessable income or the monthly-fund fixation sheet, with rounding, floor rules and annual funds set once for the diocese.

Fixed From the Books

Income heads pulled live from each church's mapped ledgers, with every override kept alongside its reason.

Bulk Set & Carry Forward

Fix a whole zone in one pass, or carry last year forward as provisional, with a dry-run preview first.

Confirmations Queue

Payments a church books to its assessment ledger are detected and queued, to confirm in bulk or reject.

Payments Register

Every payment from every church, by cheque, DD, NEFT, UPI or cash, allocated oldest month first, with reused cheque numbers caught.

Letters in One Run

Assessment letters and statements for every church, in Pastor, Secretary, Treasurer and Office copies, on your letterhead.

Arrears & Defaulters

Outstanding across all years, zone by zone, with a five-year, month-by-month grid for every church.

Zone Reports

Zone Dues, Zone Payments, Zone Consolidated, Fixation Register and Arrears by Year, to Excel, and to PDF for print.

Automatic Reminders

Church officers are reminded 3 days before each monthly due date, and again the day after it falls overdue.

Signature moments

The moments that change how a diocese runs.

Two things that used to take weeks of worry. Now they take care of themselves.

Assessment

The math that took weeks, done in a moment.

Assessable income flows up from each church's books. The diocesan share is fixed per church under your own policy, payments are picked up as churches book them, and the letters to every church come out in a single run. Every pending rupee is visible, without a single spreadsheet.

By hand
Weeks
Automatic
Live
Legal

The hearing nobody forgot.

At six the evening before, every legal officer gets a briefing: tomorrow's hearings, replies due, and anything missed today. Reminders arrive a week out on push and WhatsApp, and the Legal Desk flags any case that has gone quiet or keeps being adjourned.

Before
Missed
Now
Briefed
AI, with the officer in charge

Help with the writing. Answers from your own documents.

Two places where AI quietly saves the office hours, and never takes the decision away from the person at the desk.

Letter assist

A first draft in seconds, in English or Tamil.

Describe the letter in a line and get a draft on your letterhead, shaped by your diocese's own drafting instructions and the letters you mark as examples.

ModesDraftReplyRewriteFill template
ToneFormalFirmCordial
LanguageEnglishTamilBoth
  • Nothing enters the letter until you insert it
  • Gaps are marked for you to fill before it can be finalised
  • Marked AI-assisted until the letter is final
Knowledge

Ask a question. Get a cited answer.

Ask in plain words and get one clear answer drawn from the documents your diocese adds to its knowledge base, with every source cited so you can check it.

  • Answers drawn only from your diocese's own documents
  • Every answer cites the passages it relies on
  • Each answer is checked for grounding in its sources
  • Available only to officers given access
Automatic reminders

An office that reminds itself.

Dates are where a diocese gets caught out. ChurchBell watches every one of them and reminds the right officer, on their phone, before it matters.

Legal

Hearings, deadlines & notice replies

7 days3 days1 dayOn the day
Push · WhatsApp
Legal Diary

Tomorrow's briefing & the week ahead

6 pm, every eveningMonday, 7 am
Push
Property

Tax, utilities, insurance & renewals

30 days15 days7 days1 dayWhen overdue
Push
Assessment

Monthly dues, to each church

3 days before1 day overdue
Push
Workforce

Staff retirements, to HR

90 days30 days
Push
Mail Box

Mail due for action

Due tomorrowDue todayDaily when overdue
Push
To-Do

Your tasks, on your schedule

At your reminder timeMorning digest
Push
Correspondence

Letter follow-ups

On the follow-up date
Legal Diary

Each diocese chooses who receives its legal reminders. Nobody is nagged about a matter that is closed.

Built for the office

One platform, every desk in the diocese.

ChurchBell Diocese is built for the whole diocesan office. Role-based access means each officer signs in to exactly what their work needs, and nothing they should not see, from the Bishop's overview to the legal officer's next hearing.

The Bishop

The whole diocese in one live view, with the freedom to drill from any total down to a single receipt.

Financial Officers & Treasurer

Assessment, consolidated finance and property income, tracked, reconciled and always audit-ready.

Secretary & Office Staff

Letters, the Mail Box, the Directory and the church register, the day-to-day running of the office in one place.

Legal Officers

Every case, notice, title opinion and commission on one diary, with a briefing the evening before each date.

HR & Talent Officers

Staff across every institution, retirements seen two years ahead, and candidates ranked for every opening.

Property Officers

Land, buildings, tenants, rent and every statutory due, documented and mapped across the diocese.

Add as many officers as your office needs. Each is given a role, and each role sees only what it should.

Trust & control

Shared by choice. Seen by role.

A diocese runs on trust between the parishes and the centre. ChurchBell keeps it that way, with sharing each church controls and access each officer earns by role.

Parish data sharing

Six switches, set by each church

Every affiliated church chooses, area by area, what the diocese can see. A switch turned off takes effect immediately.

  • Share finance detail
  • Share legal matters
  • Share property register
  • Share events & orders of service
  • Share event attendance
  • Share member directory

Shown as they start for a newly affiliated church. The member directory stays private until the church opts in.

Role-based access

Every module has its own view and manage roles. Sensitive registers, like the Directory, the Mail Box register and To-Do, need their own access on top.

Every diocese sealed off

Every request is checked against the officer's own diocese. One diocese can never see another's data.

One-time-password sign-in

Officers sign in with their mobile number and a one-time code, and can see and sign out every device on their account.

A record of every change

Changes are written to an audit trail, and pay revisions and payment corrections keep their history and their reasons.

Now on mobile

The diocese, in your pocket.

The diocesan modules are on the ChurchBell mobile app too, on the very same live data you see on the web.

On the go

Act on the go

Confirm assessment payments, record a payment, collect rent, log incoming mail and work through My Mail, wherever the day takes you.

Anywhere

The whole diocese, live

Dashboards, churches, finance, members, property, legal, staff and events in your pocket, the same live rollups the Bishop sees on the web.

Download on the App StoreGet it on Google Play
Onboarding

Live in one setup. We do the heavy lifting.

1
Step 1

Onboard every parish

Each affiliated church set up with its chart of accounts, cash & bank and a first admin. No parish left out.

2
Step 2

Load the standard ledger chart

The diocese's income and expense codes, pushed to every church and mapped to its own ledgers, so every church reconciles the same way.

3
Step 3

Import assessment history

Your fixation register from Excel, the last three financial years, so year-on-year comparison works from day one.

4
Optional

Institutions, property & legal

Institutions, staff, properties and open court cases, added whenever you are ready to enrich the picture.

A one-time setup, and we do it with you. In-person or online training included, and we are always a WhatsApp message away.

Frequently asked

The questions a diocesan office asks first.

Everything we are asked most, answered plainly. Anything else, send us a WhatsApp.

No. Each parish keeps running ChurchBell exactly as it does now. The diocese platform sits above them and rolls their books up automatically. There is nothing new for a church treasurer to learn.
Begin

Let us build this for your diocese.

The world is going digital fast, and your diocese can lead the way. On the same platform your churches already trust, we will help you transform, at every step. One connected, transparent, accountable diocese.

Talk to us on WhatsAppVisit churchbell.in
Or reach us directly
+91 87227 87228support@churchbell.in